What exactly do we do at our meetings?

Meetings are coordinated in advance and include a number of activities. The following is a typical example of what our club meetings entail:

President:
Calls the meeting to Order
Calls for a Toastmaster to give an “Invocation and lead the Pledge of Allegiance”
Asks for the audience to introduce themselves and use the “Word of the Evening”
Conducts Business meeting (First meeting of month)
Calls for the Joke Master
Introduces the Toastmaster of the Evening and relinquishes control of the meeting

Toastmaster of the Evening:
Introduces the “Theme of the Evening” – using prepared material to set tone
Calls for the Timer, “AH” Counter and the Grammarian to explain their duties
Introduces the Table Topics Master and relinquishes control of the meeting

 

Table Topics Master:
Explains Table Topics (if needed)
Asks the Timer for timing procedures
Presents a question to the audience and THEN asks someone to respond
At the end of the Table Topics session, asks Timer for results
Asks the audience to vote for the Best Table Topics respondent
Returns control of the meeting to the Toastmaster of the Evening

 

Toastmaster of the Evening:
Adjourns the meeting for a 5-10 minute break
Reconvenes the meeting
Uses prepared material to keep the meeting on track
Introduces the Speakers for the evening
Asks the Timer for the timing procedures
Recites introduction and any additional information provided by Speaker
At the conclusion of the speeches, asks the Timer for the results
Asks the audience to cast their vote for the Best Speaker award
Introduces the General Evaluator

 

General Evaluator:
Explains the evaluation process (if needed) and asks Timer to explain timing rules
Introduces the individual Evaluators
At the conclusion of the evaluations, asks the Timer for the results
Asks the audience to vote for the Best Evaluator
Evaluates the individual Evaluators and gives an Evaluation of the overall meeting
Has the “AH” Counter and Grammarian give their reports
Calls on the “Secret Handshaker” to reveal their identity
Returns control of the meeting to the Toastmaster of the Evening

 

Toastmaster of the Evening:
Uses prepared material to keep the meeting on track
Receives the voting results from the Sergeant at Arms and announces:
Best Table Topics
Best Evaluator
Best Speaker
Most Improved (if applicable)
Returns control of the meeting to the President

 

President:
Asks any guest(s) for their input and overall impression of the meeting
Discusses following week’s agenda and opens the floor for any announcements
Asks a member for a “Thought of the Evening”
Adjourns the meeting

 

Note: This agenda example is used for a regular/typical meeting. On some occasions, the meeting may include Educational Presentations, Extended Club Business Sessions and/or special themed meetings.

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