Guests Are Always Welcome!

The Chino Valley Toastmasters club meets every 2nd and 4th Tuesday evenings of the month. No need to RSVP! Meetings start at 7:15 pm and end at 8:45 pm.

Meetings are held at the Chino Valley YMCA , located at 5665 Edison Avenue (Just East of Ayala Park) next to the batting cages.

We meet in the Chino YMCA’s multi-purpose room.  As you walk in the front doors, walk past the front desk and turn right. You can’t miss us!

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What exactly do we do at our meetings?

Meetings are coordinated in advance and include a number of activities. The following is a typical example of what our club meetings entail:

Calls the meeting to Order
Calls for a Toastmaster to give an “Invocation and lead the Pledge of Allegiance”
Asks for the audience to introduce themselves and use the “Word of the Evening”
Conducts Business meeting (First meeting of month)
Calls for the Joke Master
Introduces the Toastmaster of the Evening and relinquishes control of the meeting

Toastmaster of the Evening:
Introduces the “Theme of the Evening” – using prepared material to set tone
Calls for the Timer, “AH” Counter and the Grammarian to explain their duties
Introduces the Table Topics Master and relinquishes control of the meeting


Table Topics Master:
Explains Table Topics (if needed)
Asks the Timer for timing procedures
Presents a question to the audience and THEN asks someone to respond
At the end of the Table Topics session, asks Timer for results
Asks the audience to vote for the Best Table Topics respondent
Returns control of the meeting to the Toastmaster of the Evening


Toastmaster of the Evening:
Adjourns the meeting for a 5-10 minute break
Reconvenes the meeting
Uses prepared material to keep the meeting on track
Introduces the Speakers for the evening
Asks the Timer for the timing procedures
Recites introduction and any additional information provided by Speaker
At the conclusion of the speeches, asks the Timer for the results
Asks the audience to cast their vote for the Best Speaker award
Introduces the General Evaluator


General Evaluator:
Explains the evaluation process (if needed) and asks Timer to explain timing rules
Introduces the individual Evaluators
At the conclusion of the evaluations, asks the Timer for the results
Asks the audience to vote for the Best Evaluator
Evaluates the individual Evaluators and gives an Evaluation of the overall meeting
Has the “AH” Counter and Grammarian give their reports
Calls on the “Secret Handshaker” to reveal their identity
Returns control of the meeting to the Toastmaster of the Evening


Toastmaster of the Evening:
Uses prepared material to keep the meeting on track
Receives the voting results from the Sergeant at Arms and announces:
Best Table Topics
Best Evaluator
Best Speaker
Most Improved (if applicable)
Returns control of the meeting to the President


Asks any guest(s) for their input and overall impression of the meeting
Discusses following week’s agenda and opens the floor for any announcements
Asks a member for a “Thought of the Evening”
Adjourns the meeting


Note: This agenda example is used for a regular/typical meeting. On some occasions, the meeting may include Educational Presentations, Extended Club Business Sessions and/or special themed meetings.

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What are the many hats of a Toastmaster?

The “Learn-by-Doing” approach allows each member to gain a variety of skills. The following is a brief summary of responsibilities for regular meeting duties:

Toastmaster of the Evening
Master of Ceremonies for the evening. Selects the “word” and “Theme of the Evening”. Follows the agenda to keep the meeting on time. Introduces the Table Topics Master, all Speakers and the General Evaluator. Before the meeting begins, the Toastmaster should get 30-60 seconds of background information to help “set-up” or establish the credibility of the person being introduced. Announces the evening’s Best Table Topics, Best Speaker and Best Evaluator awards.

Table Topics Master
Conducts the impromptu speaking portion of the meeting. The Table Topics Master gives members and guests (if they wish to participate) a short question or subject to which they must formulate an answer. This exercise helps to enhance our ability to “think on our feet” and to present information in an organized, logical manner.

“AH” Counter
Counts the filler words (ah, um, you know, so, but, well, etc.) a speaker uses when pausing to collect their thoughts. Keeps a tally for each participant, and gives a report at the end of the meeting.

Keeps track of participants use of the English language, both exemplary and not so exemplary. Listens for sentence structure, slang, vocabulary, etc. Gives a report, and when necessary, some suggestions for improvement. Also reports if every member has used the word of the evening at some point during the meeting.

Keeps track of each participants time requirements and controls the timing lights. Keeps track of the time for each speaker, table topics respondent, and evaluator. Reports to the club, when asked by the Toastmaster, if the speakers were within their allotted time requirements.

Gives a prepared speech from an assigned manual. Speeches vary in length from four to twenty minutes depending on the speaker’s level of experience. Speeches focus on various themes, with the purpose of each speech allowing the speaker to practice and build certain skills sets.

Gives a vocal and written (in the Speaker’s Manual) evaluation of their assigned speaker. Talks about the preparation, delivery, organization and presentation of the speech and not necessarily the content. The evaluation is simply that person’s opinion and should be positive, constructive and offer points to improve upon. Every evaluation should include one or two specific items, which the Evaluator feels would enhance the speaker’s next presentation.

General Evaluator
Introduces the individual evaluators. Asks for the “AH” Counter and Grammarian reports. Asks who the “Secret Hand Shaker” is. The General Evaluator gives a three to five minute of the entire meeting, including a short evaluation of each evaluator.

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10 Biggest Speaking Mistakes

Top executives often fall flat on their faces as speakers.

How come intelligent, business-savvy people end up boring their audiences? They fail to recognize that public speaking is an acquired skill that improves with practice and honest feedback. Speaking for 20 minutes before the right group of people can do more for your career than spending a year behind a desk!

Rob Sherman, an attorney and public speaker in Columbus, Ohio, says in an article in the Toastmaster magazine to avoid these mistakes:

  • Starting with a whimper. Don?t start with ?Thank you for that kind introduction.? Start with a bang! Give the audience a startling statistic, an interesting quote, a news headline ? something powerful that will get their attention immediately.
  • Attempting to imitate other speakers. Authenticity is lost when you aren?t yourself.
  • Failing to ?work? the room. Your audience wants to meet you. If you don?t take time to mingle before the presentation, you lose an opportunity to enhance your credibility with your listeners.
  • Failing to use relaxation techniques. Do whatever it takes ? listening to music, breathing deeply, shrugging your shoulders ? to relieve nervous tension.
  • Reading a speech word for word. This will put the audience to sleep. Instead use a ?keyword? outline: Look at the keyword to prompt your thoughts. Look into the eyes of the audience, then speak.
  • Using someone else?s stories. It?s okay to use brief quotes from other sources, but to connect with the audience, you must illustrate your most profound thoughts from your own life experiences. If you think you don?t have any interesting stories to tell, you are not looking hard enough.
  • Speaking without passion. The more passionate you are about your topic, the more likely your audience will act on your suggestions.
  • Ending a speech with questions and answers. Instead, tell the audience that you will take questions and then say, ?We will move to our closing point.? After the Q and A, tell a story that ties in with your main theme, or summarize your key points. Conclude with a quote or call to action.
  • Failing to prepare. Your reputation is at stake every time you face an audience ? so rehearse well enough to ensure you?ll leave a good impression!
  • Failing to recognize that speaking is an acquired skill. Effective executives learn how to present in the same way they learn to use other tools to operate their businesses.
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